Reminders that send themselves.
Texts, emails, WhatsApp messages and calls go out around every booking, when you say, in each guest's own time zone.
Tuesday 3 November
17:00
Cal
Hi Kenji Mori, this is a reminder that your meeting (Discovery call) with Lena Brandt is on 2026 Nov 4 at 5:00pm Asia/Tokyo.
One booking, four messages.
Kenji books a discovery call with Lena. Each workflow waits for its moment and sends one thing.
Write it once. Each guest reads their own.
Variables fill in the name, the meeting and the time in the guest's zone. Switch the guest to see the same text twice.
Big leads get a call. Everyone else, an email.
Paths split a workflow on what people answered. When a company over 500 people fills in your form and doesn't book, the Cal.ai Phone Agent calls them 15 minutes later.
Start from a template.
The common ones are ready: a text the day before, a follow-up for no-shows, a reminder to bring ID. Change the words and the timing, then save.
Set the reminders once.
Sign up and start from a template. Your next booking gets its first reminder.
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