Real Estate Forms for Open Houses & Rentals
Most rentals pass through more tools than anyone would choose. Paperform takes it from open house sign-in to signed lease and paid deposit in one place.
Every plan covers forms, e-signatures and workflows.
Paperform is a form and workflow platform that brokerages, property managers and franchise groups use to run leasing paperwork from one account. Open house sign-ins, rental applications, leases signed with Papersign and application fees all live in one place, and each office can have its own branded workspace.
Every real estate form your offices run on
Capture every open house visitor with a digital sign-in sheet
Capture visitor names, contact details, and interest level the moment someone walks into an open house with a digital sign-in form, no more illegible handwriting or lost paper sheets, and leads land straight in your inbox.
Collect rental and tenant applications online
Build a tenant application form that collects ID, proof of income, and references in one submission, then routes each application to the right property manager automatically with conditional logic.
Qualify buyers with a questionnaire before you meet them
Send a real estate buyer questionnaire up front to understand budget, timeline, and must-haves, then let buyers book their own showing with scheduling forms that sync to your calendar.
Build mortgage and rental property calculators for your listings
Add a mortgage calculator or rental property calculator to your site to estimate payments or net returns on the spot, both double as lead-capture forms, collecting a name and email before showing the results.
Get property release forms signed for photos and marketing
Use a property release form to get written permission before using photos or video of a property for listings, marketing, or social media, signed online, no paperwork to chase down.
Send and receive referrals between agents
Build a real estate referral form that captures both parties' details and the property in question, and use calculations to work out referral fees automatically.
Get leases and agreements signed without printing anything
Start from a roommate agreement form, or add the signature field to any form so tenants and landlords can sign on the spot. For full leases and disclosures, send the document with Papersign from the same account, and every signed copy comes with a signing certificate and activity trail.
Collect application fees and deposits at the same time
Charge a rental application fee or holding deposit directly on the form through Stripe, PayPal, Square, or Braintree with Paperform's payment forms, no separate invoice or payment link needed.
One account, every office
Multi-office brokerages and franchise groups often end up with every office running its own rental application, each with different questions, different branding and no shared record.
On the Business plan, Paperform gives each office its own workspace, with its own forms, branding and access, while head office keeps the standard and decides who can see what, member by member. Business includes 10 workspaces under one account and one subscription, and seats are unlimited, so adding agents at a new office doesn't add to the bill.
Real estate form templates to start from
Start from open house, rental application, mortgage calculator, buyer questionnaire and property release templates, then adjust them to match how each office works.
Connect real estate forms to the tools you already use
Paperform connects directly with Google Sheets, Slack, and HubSpot, and to 2,000+ other apps via Zapier, so leads, applications, and referrals flow straight into whatever CRM or spreadsheet your team already runs on.
Tenant data, handled carefully
Rental applications carry ID documents, income details and references. Every Paperform form is secured with TLS 1.2 SSL encryption, and Paperform is SOC 2 Type II and GDPR compliant. On the Business plan, each office's applications sit in its own workspace, and admins choose which team members can reach them. The Trust Center has the details.
Real Estate Form FAQs
1. Can renters submit a rental or tenant application online?
Yes. Collect ID, proof of income, and references in one submission, and route applications to the right property manager automatically with conditional logic.
2. Can each office have its own forms and branding?
Yes. On the Business plan, Workspaces give each office its own forms, branding and access, managed from one admin account. Business includes 10 workspaces, with admin and user roles and per-member access to each product.
3. Can a lease, roommate agreement, or disclosure be signed directly on the form?
Yes. Paperform's signature field lets tenants and landlords sign a lease, roommate agreement or disclosure on the spot, with no printing or scanning. For full lease documents, send them with Papersign from the same account, and every signed copy comes with a signing certificate and activity trail.
4. Can I charge a rental application fee or holding deposit on the form?
Yes. Connect Stripe, PayPal, Square, or Braintree and collect payment as part of the same application, no separate invoice needed, and no extra transaction fees from Paperform.
5. Does Paperform integrate with real estate CRMs?
Not directly. There's no dedicated real estate CRM integration today. You can connect most CRMs via Zapier, so form submissions flow into the system you already use.
6. Is Paperform real estate management software?
No. Paperform isn't a full real estate CRM or property management platform, it's the forms layer for open houses, applications, calculators, referrals, and signed documents, and it connects to your CRM via Zapier.
Paperform Pricing
Free | Pro $49/month Billed annually | Business $124/month Billed annually | Enterprise |
|---|---|---|---|
| Try Free Now No Credit Card Unrestricted 7-day free trial | Try Free Now No Credit Card Unrestricted 7-day free trial | Talk to Sales |
Less paperwork, more closed deals.
Start with the form your office chases most, then move the rest across when you're ready.
Build your leasing workflow