HR manager / payroll

Turn tracked hours into payroll-ready data

Learn how to collect reliable hours, manage time off and export approved time cards to your payroll system.

01
about your business

Define How Your Team Is Structured to Use TrackingTime Correctly

TrackingTime simplifies your company’s payroll process regardless of your team’s hiring method.

    We hire freelancers

    We outsource services to freelancers whom we contract at a predetermined rate.

    Takeaways

    • Organize the tasks of the various freelancers
    • Assign a differentiated rate to each freelancer
    • Get accurate time reports of each freelancer to pay them accordingly
    Go to my report

    Employees on contract

    The employees are permanently hired and receive a fixed monthly salary.

    Takeaways

    • Set time tracking goals for each employee
    • Monitor the fullfilment of everyone’s tracking goals in real time
    • Monitor attendance and manage time-off and overtime
    Go to my report
    02
    time tracking

    Define Rules for Tracking and Reporting

    Clearly specify how they should report their hours to simplify the payroll process.

    • The information as you need it

      Define and communicate how you expect your team to report their hours in order to process their compensation payment accurately.

    • Most suitable tracking method

      Recommend to your team to track using the desktop or mobile apps according to their convenience, and encourage the use of the extension to integrate with other apps.

    • Help them develop the habit

      Use work schedules, the progress donut and automatic reminders to catch gaps in the first weeks.

    • Month-end close

      Define and communicate when you’ll conduct the audit and month-end closure so that your team is aware of the period in which they should submit hours to be paid.

    Solo

    Stay organized so you can track, audit, report, and bill all your work hours.

    Medium Team (+10)

    Define a responsible that makes sure users track their hours as expected.

    Big Team (+50)

    A responsible for each team, project, or client contributes to accurate time reports.

    03
    Attendance Tracking

    Streamline Time Off Management

    Track employee attendance without disrupting workflows and gain real-time insights for transparent and efficient attendance management.

    Streamline Time Off Management

    Visibility

    Prevent situations where multiple employees are out simultaneously, ensuring smooth team operations.

    Better Planing

    Gain workforce trends insights to optimize resource planning and maintain productivity levels.

    Centralized solution

    An automated system records leave requests, notifies admins, and offers a clear overview of team availability.

    04
    time reports

    Report Hours to Your Clients and Mark them as Billed

    Report your working hours according to your needs and the requirements of each client.

    • Filter the information

      Filter billable hours for the desired period by project, task, user, or client,and group them according to your needs.

    • Export and share your report

      Export your report in the desired format, or generate a customized report to share online.

    • Mark billed hours

      Once reported, the hours will be marked as billed so that you can keep a better control.

    05
    solutions

    Recommendations to Achieve the Results You Expect

    Find practical solutions to implement TrackingTime according to the specific needs of your business.

    TrackingPolicies
    timesheet app
    Reminders
    Youtube_Extension
    Youtube_Hours
    Youtube_CustomFields
    Rates&Costs
    TimeOff
    /
    06
    time tracking guides

    Share the Guides for a Successful Implementation

    Guide for Employees

    employees

    Guide for Employees

    • Sync your calendar
    • Install the extension
    • Turn on AutoTrack
    • Set notifications
    Guide
    Guide for Employers

    employers

    Guide for Employers

    • Keep it simple
    • Set expectations
    • Work with estimates
    • Review progress
    Guide
    07
    setup checklist

    Manage Payroll with Your Team’s Time Reports

    Organize hour tracking

    • Set work schedules
    • Turn on and recommend reminders
    • Set expectations with estimates

    Keep time records clean

    • Define tracking policies
    • Identify missing hours with Pace
    • Audit time-off and extra-time

    Manage payroll

    • Audit time cards
    • Report tracked hours
    • Manage employee payments

    Setup

    Ensure a Complete Setup

    Sync Your Calendar Install the Extension Activate AutoTrack